Can it do memberships, camps, 1-to-1s and termly billing?

Yes — all of them, on one booking site. Rolling memberships across several classes, pay-once camps (“three days, pick any two”), packs of 1-to-1 slots, termly blocks with pro-rata joining, and one-off drop-ins. Each class chooses how it is sold.

Set the dates, set the prices — a single day, or a discounted bundle like “any 3 of 5 days” — and parents pick their days and pay once. Each morning has its own register.

Is it GDPR and safeguarding compliant?

Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.

Can we see who has actually paid?

Yes — that is the point. Every family is charged by card on the plan they chose, so the customer list shows who is paid up, who is due and who has failed, without reconciling a bank statement. Parent-set standing orders and bank transfers cannot tell you that; Kelvo can.

How do we move our schedule and members across?

We do it with you. Send us an export from whatever you use today — a spreadsheet is fine — and we set up your classes, plans and members so parents can book from day one. Most academies are live within days, not weeks.

For after-school & multi-sport clubs

Five schools, twenty clubs, one booking page.

You run clubs in other people’s buildings, to other people’s term dates, for parents you rarely meet. Kelvo gives each club its own page and capacity, takes the term’s money at booking, and gives every coach — and every school office — a register they can trust.

Start for free

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.

9:41littleones.kelvo.co

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Saturday 9am — Free trial

Ages 6–9 · Capacity 4

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Sat 16 May · 9:00 AM

Main hall

Today’s chargeFREE

Then, monthly £65 (cancel anytime)

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Sound familiar?

A booking form per school, a spreadsheet per club

Every club is a class with its own venue, days, ages, capacity and price, on one branded page you can link from each school’s newsletter. Term dates and half-terms are set once and the sessions follow.

“Who is staying behind today?”

The register is live on the coach’s phone: who is booked, who is new, medical notes, and who to ring. Download it as a spreadsheet for the school office, or add a child who turns up unbooked at the door.

Chasing a term’s money in week six

Nobody holds a place they have not paid for. Sell the term, pro-rated for late joiners, and roll families into the next one with a reminder first. A failed card is retried and chased for you.

Holiday camps that need a different system

Camps sit beside your clubs: parents pick their days and pay once, with a bundle price if you want one. A discount code for siblings or returning families takes a minute to set up.

What Kelvo does about it

Built for exactly this.

Selling

Termly fees, pro-rated for late joiners

Sell the term, charge a fair share to a family who joins in week four, and roll members into the next term with a reminder before the charge. Nothing to re-invoice.

Selling

Camps — “three days, pick any two”

A pay-once camp over any dates. Sell a single day and a discounted bundle side by side; parents choose their days and pay once. Each morning has its own register.

Operations

A coach app that knows who is on the pitch

One-tap register on a phone. Before the session: who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Cover a session with another coach in one move. Never billing.

Operations

Walk-ins and cash

Someone turns up unbooked: add them to the register on the spot and take cash, no card, no fee. They are in the system for next time.

Operations

Schedule changes, one email per family

Cancel a half-term, move a session, add a Saturday — Kelvo collects every change and you send one note per family covering all of it. Never sent without you.

Selling

Discount codes that go somewhere

Percent off, a waived joining fee, for the first N payments or for as long as they stay. Scope a code to a class or a plan, cap its uses, or send it to a list of families who have never booked.

Money

Renewals that look after themselves

A reminder before every charge, a receipt after it, and a failed card retried and chased automatically. Your billing page shows what is coming in the next 30 days and who needs attention — in plain English.

Money

See who has paid

Every family is charged on the plan they chose, so the customer list says paid, due or failed — no bank-statement reconciliation, no chasing a standing order someone forgot to set up.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

In use

Organisations that got their time back — and made their income predictable.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

SG Sport

Multi-sport · London

Moved off Omnify

From one-off blocks to recurring revenue

Every parent bought a block for the term, then had to be chased to buy the next one. Revenue reset to zero at every term boundary.

Live on Kelvo in days. Moved before the new term and put existing customers straight onto recurring plans. Renewals charge automatically, parents get a reminder first, and failed cards are retried and followed up without anyone lifting a finger.

Term-by-term chasing → renewals that run themselves.

Questions

Common questions.

Not answered here? Ask us — usually within a working day.

Can it do memberships, camps, 1-to-1s and termly billing?: Yes — all of them, on one booking site. Rolling memberships across several classes, pay-once camps (“three days, pick any two”), packs of 1-to-1 slots, termly blocks with pro-rata joining, and one-off drop-ins. Each class chooses how it is sold.
How do camps work?: Set the dates, set the prices — a single day, or a discounted bundle like “any 3 of 5 days” — and parents pick their days and pay once. Each morning has its own register.
Is it GDPR and safeguarding compliant?: Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.
Can we see who has actually paid?: Yes — that is the point. Every family is charged by card on the plan they chose, so the customer list shows who is paid up, who is due and who has failed, without reconciling a bank statement. Parent-set standing orders and bank transfers cannot tell you that; Kelvo can.
What do coaches see?: A mobile register for their sessions: one-tap present or absent, who is new, consents, age, a medical flag and an emergency call sheet naming exactly who to ring. Never billing. A head coach can take any register.
How do we move our schedule and members across?: We do it with you. Send us an export from whatever you use today — a spreadsheet is fine — and we set up your classes, plans and members so parents can book from day one. Most academies are live within days, not weeks.

Bring one school’s timetable. We’ll set it up with you.

We’ll set up a branded booking page with one of your real classes and walk through it with you live. 30 minutes.

Start for free See pricing

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.