Kelvo
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Memberships

Memberships that span your classes and renew themselves.

A tier gives a child a standing place in one, two or three of your classes. It has a joining fee, a page of its own you can link from your website, and a parent can upgrade to the next tier and add a day without asking you. Renewals charge on time and chase themselves.

Set up your first class

Trusted by

  • The 7 Academy
  • SG Sport
  • Elite Player Programme
  • Coach Rafaz Academy
  • FFDTV Academy
  • and more…

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it and keep it up to date with your timetable. Just ask.

Choose a membership

  • Bronze

    1 class a week

    £45 / mo

  • Silver

    2 classes a week

    £80 / mo

  • Gold

    3 classes + monthly 1-to-1

    £130 / mo

Joining fee £25 · upgrade any time from your account

Sound familiar?

Revenue that resets every term

A membership renews. The parent gets a reminder before the charge and a receipt after it; a failed card is retried and followed up. Your billing page shows the next 30 days of income.

One child on three programmes, three invoices

Gold covers Saturday, Tuesday and a monthly 1-to-1 in one payment. Each class the tier covers gets a standing place; the timetable on the tier’s page shows what is included.

“Can we move up to Silver?”

The parent does it themselves from their billing page: the difference is quoted, the extra day is booked now, and the switch is queued for the next renewal. Or you do it from their record.

A discount that outlives the offer

A code can waive the joining fee, take 20% off the first three payments, or run for as long as they stay, then stop on its own. You see who is on what.

What Kelvo does about it

Everything a membership needs around it.

Selling

Memberships across classes

A tier like Bronze, Silver or Gold spans several classes, carries a joining fee, and gets its own page you can link from your site. Parents upgrade a tier and add a day themselves, paid on the card on file.

Selling

Invite-only classes

Give a child a label, like Elite or Development, and a class can require it. Everyone else sees the class but cannot book it, and nobody is told which group they are missing.

Selling

Discount codes that go somewhere

Percent off, a waived joining fee, for the first N payments or for as long as they stay. Scope a code to a class or a plan, cap its uses, or send it to a list of families who have never booked.

Money

Renewals that look after themselves

A reminder before every charge, a receipt after it, and a failed card retried and chased for you. Your billing page shows what is coming in over the next 30 days and who needs attention, with the reason in everyday words.

Money

Account credit

Give a family goodwill credit and it comes off their next booking or renewal. See every grant and where it went; refund it to card within 30 days if they ask.

Operations

Move a child in one control

Move a child for one session, swap them for a week or change their slot for good, from the register or the child’s record. Kelvo tells you what will change before it happens. No card touched.

Operations

Schedule changes, sent as a single note

Cancel a half-term, move a session or add a Saturday, and Kelvo gathers up the changes so each family gets one note covering all of them. Never sent without you.

Your brand

Keep your website

Pull your live classes, prices and places left into your own site with the Kelvo API, and deep-link “Book now” straight into checkout with a plan or promo code already filled in. If you don’t have a website, we can build one that stays in sync with Kelvo.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

In use

How academies run on Kelvo.

SG Sport

Multi-sport · London

Moved off Omnify

From one-off blocks to recurring revenue

Every parent bought a block for the term, then had to be chased to buy the next one. Revenue reset to zero at every term boundary.

Live on Kelvo in days. Moved before the new term and put existing customers straight onto recurring plans. Renewals charge automatically, parents get a reminder first, and failed cards are retried and followed up without anyone lifting a finger.

Term-by-term chasing → renewals that run themselves.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Want to see it with your own classes?

Send us your timetable and we’ll set it up with your real classes, prices and plans, so you can see what a parent would see before anyone else does.

We’ll only use this to help you get set up.

Free to look. No card, no contract.

Questions

Common questions.

Not answered here? Ask us and we’ll usually reply within a working day.

Can it do memberships, camps, 1-to-1s and termly billing?
Yes, all of them, on one booking site. Rolling memberships across several classes, pay-once camps (“three days, pick any two”), packs of 1-to-1 slots, termly blocks with pro-rata joining, and one-off drop-ins. Each class chooses how it is sold.
What happens with refunds and failed payments?
Refund in full or in part from the customer record and the places free up. A failed renewal is retried and the parent is emailed to update their card. Your billing page shows who needs attention and the reason, like “card expired”.
Can parents cancel or change their booking themselves?
Parents can update their card, see every upcoming charge, book sessions from a pack, and upgrade a membership themselves. Cancellations and refunds stay with you on the customer record, so a family always speaks to you first.
When do we get paid?
Money goes straight into your own Stripe account. Kelvo never holds it. Stripe pays out on its standard schedule (typically a few days after each charge), and you can see the balance and every payout inside Kelvo.
Can we run invite-only classes for our elite players?
Yes. Put a label on a child, like Elite or Development, and any class can require it. Everyone else sees the class but cannot book it, and they are never told which group they are missing.
How do we move our schedule and members across?
We do it with you. Send us an export from whatever you use today (a spreadsheet is fine) and we set up your classes, plans and members so parents can book from day one. Most organisations are live within a few days.

Want a new website as well? We build those too, linked to your live timetable. Just ask.