Kelvo
Get started

For gymnastics clubs

Squad lists that stay right all term.

Recreational classes with strict ratios, squads on a monthly membership and holiday camps, all on one branded booking site and paid at the point of booking. Coaches get the consent and medical detail they need on the floor.

Set up your first class

Trusted by

  • The 7 Academy
  • SG Sport
  • Elite Player Programme
  • Coach Rafaz Academy
  • FFDTV Academy
  • and more…

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it and keep it up to date with your timetable. Just ask.

Choose a plan

Saturday 9am · Ages 6–9

6-session block

billed every 6 sessions

Save 28%£86£14.33 / session

One-off session

pay as you go

£20per session

Free trial

card held · £0 today

FREE

Sound familiar?

Ratios you can’t break, a booking page that lets people try

Every class has a capacity and every booking checks it, including mid-term joiners and moves. A full class says Full; a class that closes 24 hours out says Closed.

Termly blocks that reset your revenue every term

Sell the term, pro-rated for late joiners, and roll members into the next one, with a reminder before the charge. Or go monthly. Each class picks.

Consents and medical notes in a folder somewhere

Captured at booking, per channel for photos, restricted to the people who need them, and on the coach’s phone before the warm-up, with a call sheet for emergencies.

The waiting list in a spreadsheet

Leavers free a place, joiners are added from the customer list, and every family affected by a change gets an email you only had to write once.

What Kelvo does about it

What Kelvo does for you.

Selling

Memberships across classes

A tier like Bronze, Silver or Gold spans several classes, carries a joining fee, and gets its own page you can link from your site. Parents upgrade a tier and add a day themselves, paid on the card on file.

Selling

Camps: “three days, pick any two”

A pay-once camp over any dates. Sell a single day and a discounted bundle side by side; parents choose their days and pay once. Each morning has its own register.

Operations

A coach app that knows who is on the pitch

One-tap register on a phone. Before the session: who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Cover a session with another coach in one move. Never billing.

Money

Renewals that look after themselves

A reminder before every charge, a receipt after it, and a failed card retried and chased for you. Your billing page shows what is coming in over the next 30 days and who needs attention, with the reason in everyday words.

Operations

Schedule changes, sent as a single note

Cancel a half-term, move a session or add a Saturday, and Kelvo gathers up the changes so each family gets one note covering all of them. Never sent without you.

Selling

Discount codes that go somewhere

Percent off, a waived joining fee, for the first N payments or for as long as they stay. Scope a code to a class or a plan, cap its uses, or send it to a list of families who have never booked.

Money

Account credit

Give a family goodwill credit and it comes off their next booking or renewal. See every grant and where it went; refund it to card within 30 days if they ask.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

Your brand

No passwords, for anyone

Parents, coaches and staff sign in with a six-digit code by email. A returning parent is recognised at checkout and goes straight to payment.

In use

How academies run on Kelvo.

SG Sport

Multi-sport · London

Moved off Omnify

From one-off blocks to recurring revenue

Every parent bought a block for the term, then had to be chased to buy the next one. Revenue reset to zero at every term boundary.

Live on Kelvo in days. Moved before the new term and put existing customers straight onto recurring plans. Renewals charge automatically, parents get a reminder first, and failed cards are retried and followed up without anyone lifting a finger.

Term-by-term chasing → renewals that run themselves.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Want to see it with your own classes?

Send us your timetable and we’ll set it up with your real classes, prices and plans, so you can see what a parent would see before anyone else does.

We’ll only use this to help you get set up.

Free to look. No card, no contract.

Questions

Common questions.

Not answered here? Ask us and we’ll usually reply within a working day.

Can it do memberships, camps, 1-to-1s and termly billing?
Yes, all of them, on one booking site. Rolling memberships across several classes, pay-once camps (“three days, pick any two”), packs of 1-to-1 slots, termly blocks with pro-rata joining, and one-off drop-ins. Each class chooses how it is sold.
Is it GDPR and safeguarding compliant?
Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.
What do coaches see?
A mobile register for their sessions: one-tap present or absent, who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Never billing. A head coach can take any register.
What happens with refunds and failed payments?
Refund in full or in part from the customer record and the places free up. A failed renewal is retried and the parent is emailed to update their card. Your billing page shows who needs attention and the reason, like “card expired”.
How do we move our schedule and members across?
We do it with you. Send us an export from whatever you use today (a spreadsheet is fine) and we set up your classes, plans and members so parents can book from day one. Most organisations are live within a few days.
Can parents cancel or change their booking themselves?
Parents can update their card, see every upcoming charge, book sessions from a pack, and upgrade a membership themselves. Cancellations and refunds stay with you on the customer record, so a family always speaks to you first.

Want a new website as well? We build those too, linked to your live timetable. Just ask.