Do we have to type our players into the register?

No. The register fills itself from bookings: a child who books a class, buys a membership or picks their camp days is on every session they are due at. Walk-ins are added at the door. Moving from a spreadsheet? Send it over and we will bring your members across.

Free to sign up, with no monthly fee — registers, the coach app and attendance history are all included. You can be taking registers today.

What does a coach need on the day?

Their phone. They sign in with an emailed code — no password and no app to install — and see only their own sessions unless you make them a head coach. The register shows who is new, medical flags and who to ring in an emergency.

Some families still pay cash. Is that a problem?

No. Add them to the register as a walk-in and mark it paid in cash — no card, no fee. They are on the system for next time, and your takings still add up in one place.

Is it GDPR and safeguarding compliant?

Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.

Attendance tracking

An attendance app that already knows who is coming.

Most attendance apps start with you typing in a list of names. Kelvo’s register is built from your bookings, so every child who booked is already on it. Coaches mark present or absent in one tap on their phone, and each mark becomes an attendance record you can use: by class, by child, and for anyone who has stopped turning up.

Start for free

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.

Noah Patel · last 8 sessions

Absent the last two weeks

Attendance by class · 8 weeks

U8 Foundation · Sat 09:00
91%
U10 Development · Tue 17:00
84%
U12 Squad · Thu 18:00
72%

Where attendance usually falls apart.

A list you have to keep typing in

A separate attendance app never knows who booked yesterday. Kelvo builds each register from bookings, memberships and camp days, so it stays right without anyone updating it. A child who turns up unbooked is added at the door.

Paper registers that never get finished

Registers left unfinished show on your dashboard and in your weekly email until someone completes them. Every mark records who made it and when, so you are not left guessing at the end of term.

Noticing a child has stopped coming too late

A child’s record shows their recent sessions in order, so a run of absences is obvious at a glance. Each class shows its attendance rate over the last eight weeks. Or ask Kelvo “who hasn’t been for a month?” and get the names straight back.

A venue, league or insurer asks for records

Download any register as a spreadsheet. Each child’s record lists every session they attended, missed or had cancelled, with the coach’s note from the day beside it.

What Kelvo does about it

Attendance that connects to everything else.

Operations

Attendance by class and by child

Every class shows its attendance rate over the last eight weeks and who has come most consistently. Every child’s record lists each session attended, absent or cancelled, with the coach’s note from the day.

Operations

A coach app that knows who is on the pitch

One-tap register on a phone. Before the session: who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Cover a session with another coach in one move. Never billing.

Operations

Walk-ins and cash

Someone turns up unbooked: add them to the register on the spot and take cash, no card, no fee. They are in the system for next time.

Operations

Move a child in one control

A drop-in to another class, a one-week swap, or a permanent change of slot — from the register or the child’s record, with the change said back to you before it happens. No card touched.

Knowing

Insights that say what moved

Takings, memberships and members as plain sentences — up, down or steady, and why. Which classes are half empty, which slots are nearly full, which hours parents actually want, and which families have gone quiet. Measured against your own history, never another club’s.

Knowing

Ask Kelvo

Type a question the way you would ask a colleague — “who hasn’t been for a month?”, “what did the October camp take?” — and get the answer from your own bookings, payments and registers. It reads; it never changes anything.

Knowing

One email a week

The Kelvo Digest lands once a week with what needs you: payments that failed, registers not finished, sessions filling slower than that class usually does. Every line is compared with your usual week, and a quiet week is a short email.

Operations

A dashboard built for the morning

Today’s sessions, who is booked, registers still to finish, this month’s takings and every renewal due in the next 30 days — on one screen, live, with the things that need you at the top.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

In use

Organisations that got their time back — and made their income predictable.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Questions

Common questions.

Not answered here? Ask us — usually within a working day.

Do we have to type our players into the register?: No. The register fills itself from bookings: a child who books a class, buys a membership or picks their camp days is on every session they are due at. Walk-ins are added at the door. Moving from a spreadsheet? Send it over and we will bring your members across.
Is it free?: Free to sign up, with no monthly fee — registers, the coach app and attendance history are all included. You can be taking registers today.
What does a coach need on the day?: Their phone. They sign in with an emailed code — no password and no app to install — and see only their own sessions unless you make them a head coach. The register shows who is new, medical flags and who to ring in an emergency.
What do coaches see?: A mobile register for their sessions: one-tap present or absent, who is new, consents, age, a medical flag and an emergency call sheet naming exactly who to ring. Never billing. A head coach can take any register.
Some families still pay cash. Is that a problem?: No. Add them to the register as a walk-in and mark it paid in cash — no card, no fee. They are on the system for next time, and your takings still add up in one place.
Is it GDPR and safeguarding compliant?: Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.

Take your next register on Kelvo.

Sign up, add a class and your coaches can take the register on their phones the same day. Or we can set it up with you. It takes about 30 minutes.

Start for free See pricing

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.