Kelvo
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Pricing

Simple pricing. Unlimited members and classes.

No monthly fee, no setup fee, no contract. As low as 2.9% of what you collect, including card fees, so when your classes are quiet, you pay nothing.

Growth set-up free until 30 NovemberUsually £1,100. Limited spaces.See the Growth plan

Core

Where most start

No monthly fee

  • 4.9% per booking, lower as you grow
  • Automatic renewals, with failed cards retried and chased for you
  • Parents book and pay in under two minutes
  • Free trials that turn into paying members on their own
  • Coach app with live registers on their phone
  • We import your schedule and member list for you, at no cost
  • Answers parents at 9pm from your schedule, so you don’t have to
See all features
Set up your first class

Growth

Usually £1,100FreeFree until 30 November · Limited spaces

We build your classes and memberships properly, then work with you on how to grow.

  • Everything in Core
  • Hands-on setup, done alongside you
  • We move everything across from your old system and check it with you
  • Advanced AI assistant, plus help automating your day-to-day admin
  • Priority support for 12 months
Get set up with us

Scale

Let’s talktailored

For organisations that want Kelvo built around how they work.

Rates from 2.9% inc. card processing fees.

  • Everything in Growth
  • Lower fees as you grow
  • A website designed and built for your brand, if you want one
  • Integrations with the tools you already use
  • We find the admin you still do by hand and automate it for you
  • Parents book and pay on your own site, from first visit to renewal
  • One person at Kelvo who knows your business
Talk to us

What the fee pays for

Two organisations, two reasons it paid for itself.

SG Sport

Multi-sport · London

Moved off Omnify

From one-off blocks to recurring revenue

Every parent bought a block for the term, then had to be chased to buy the next one. Revenue reset to zero at every term boundary.

Live on Kelvo in days. Moved before the new term and put existing customers straight onto recurring plans. Renewals charge automatically, parents get a reminder first, and failed cards are retried and followed up without anyone lifting a finger.

Term-by-term chasing → renewals that run themselves.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Questions

The money questions, answered.

Not answered here? Ask us and we’ll usually reply within a working day.

When do we get paid?
Money goes straight into your own Stripe account. Kelvo never holds it. Stripe pays out on its standard schedule (typically a few days after each charge), and you can see the balance and every payout inside Kelvo.
What happens with refunds and failed payments?
Refund in full or in part from the customer record and the places free up. A failed renewal is retried and the parent is emailed to update their card. Your billing page shows who needs attention and the reason, like “card expired”.
Can we set it up ourselves, or do you do it?
Either. Sign up and you will be walked through your first class, your brand and your Stripe connection in a few minutes. If you would rather we did it, the Growth plan includes hands-on setup and migration.
How do we move our schedule and members across?
We do it with you. Send us an export from whatever you use today (a spreadsheet is fine) and we set up your classes, plans and members so parents can book from day one. Most organisations are live within a few days.
What if we want to leave?
There is no contract. Your Stripe account, your customers and your money are yours; export your data at any time.
We already have a website. Do we have to replace it?
No. Keep it. Your booking site lives on your own subdomain (yourname.kelvo.co) and you link to it from your site, or pull your live classes, prices and “Book now” links straight into your own pages with the Kelvo API. Parents land on your branded pages either way. And if you would rather start again, we can build you a new website designed around how you sell, with your classes, schedule, prices and booking links kept in sync with Kelvo, so a new class or a price change shows up on your site without anyone editing a page.
Can you build our website as well?
Yes. We design and build websites for clubs and academies that stay in step with Kelvo, so a price change or a new class shows up on your site without anyone editing a page. It is included in the Scale plan and priced separately otherwise. Just ask when you get in touch.
Can parents cancel or change their booking themselves?
Parents can update their card, see every upcoming charge, book sessions from a pack, and upgrade a membership themselves. Cancellations and refunds stay with you on the customer record, so a family always speaks to you first.
Do parents need an account or a password?
No passwords, for anyone. Parents, coaches and staff all sign in with a six-digit code sent to their email. A parent who has booked before is recognised and skips straight to payment.
Is it GDPR and safeguarding compliant?
Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.

Talk it through on your own numbers

Request a callback and we’ll work out with you what Kelvo would cost, and how your classes and members come across. No card, no contract.

Request a callback

Rather we set it up with you?

Send us your classes and members and we’ll build it with you, including moving everything across from whatever you’re on now.

We’ll only use this to help you get set up.

Free to look. No card, no contract.