What does a coach need on the day?

Their phone. They sign in with an emailed code — no password and no app to install — and see only their own sessions unless you make them a head coach. The register shows who is new, medical flags and who to ring in an emergency.

Is it GDPR and safeguarding compliant?

Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.

Some families still pay cash. Is that a problem?

No. Add them to the register as a walk-in and mark it paid in cash — no card, no fee. They are on the system for next time, and your takings still add up in one place.

Do parents need an account or a password?

No passwords, for anyone. Parents, coaches and staff all sign in with a six-digit code sent to their email. A parent who has booked before is recognised and skips straight to payment.

Can we set it up ourselves, or do you do it?

Either. Sign up and you will be walked through your first class, your brand and your Stripe connection in a few minutes. If you would rather we did it, Done for you includes hands-on setup and migration.

Registers & the coach app

The register your coaches will actually fill in.

It opens on their phone with an emailed code — no password, nothing to install. They see their own sessions, who is booked, who is new today and what they need to know about each child. One tap marks a child present, and you see it in the office the moment it happens.

Start for free

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.

U8 Foundation · Sat 09:00

Ava Marsh
New today
Present
Noah Patel
Asthma — inhaler in bag
Present
Isla Reid
No photos
Mark
Leo Grant
Walk-in · cash
Present

3 of 4 marked · the office sees this live

What goes wrong with paper and group chats.

A paper register that never comes back

Registers live with the session, not in a kit bag. Your dashboard shows which ones are still unfinished, and you can download any of them as a spreadsheet for a venue, a league or your own records.

A new child nobody was told about

Booked at lunchtime, on the register by the afternoon — flagged as new, with age, medical notes, photo consent and an emergency call sheet naming who to ring. The coach knows before the warm-up.

“Can he just join in today?”

Add a walk-in at the door, take cash if you need to, and they are in the system for next time. Cover for a colleague? Hand a session to another coach in one move.

Coaches seeing more than they should

A coach sees their own sessions and never anything to do with money. Make someone a head coach and they see the whole timetable; let a trusted coach see family contact details, read-only, if you want them to.

What Kelvo does about it

Built for the touchline, connected to the office.

Operations

A coach app that knows who is on the pitch

One-tap register on a phone. Before the session: who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Cover a session with another coach in one move. Never billing.

Operations

Walk-ins and cash

Someone turns up unbooked: add them to the register on the spot and take cash, no card, no fee. They are in the system for next time.

Operations

Schedule changes, one email per family

Cancel a half-term, move a session, add a Saturday — Kelvo collects every change and you send one note per family covering all of it. Never sent without you.

Operations

Move a child in one control

A drop-in to another class, a one-week swap, or a permanent change of slot — from the register or the child’s record, with the change said back to you before it happens. No card touched.

Your brand

No passwords, for anyone

Parents, coaches and staff sign in with a six-digit code by email. A returning parent is recognised at checkout and goes straight to payment.

Selling

Invite-only classes

Label a child — Elite, Academy squad, Development — and a class can require it. Everyone else sees the class but cannot book it, and nobody is told which group they are missing.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

Operations

A dashboard built for the morning

Today’s sessions, who is booked, registers still to finish, this month’s takings and every renewal due in the next 30 days — on one screen, live, with the things that need you at the top.

In use

Organisations that got their time back — and made their income predictable.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Elite Player Programme

Football

Moved off Abler

Trials, an assistant and promo funnels — in a week

The old system could take a booking, but could not turn a free trial into a paying member, answer a parent at 9pm, or run a promotion that led anywhere.

Live on Kelvo in 7 days. Free-trial conversion, an AI assistant grounded in their live schedule, and discount codes that take new families from a promo straight into checkout.

Bookings only → trials that convert, questions answered, promos that land.

Questions

Common questions.

Not answered here? Ask us — usually within a working day.

What does a coach need on the day?: Their phone. They sign in with an emailed code — no password and no app to install — and see only their own sessions unless you make them a head coach. The register shows who is new, medical flags and who to ring in an emergency.
What do coaches see?: A mobile register for their sessions: one-tap present or absent, who is new, consents, age, a medical flag and an emergency call sheet naming exactly who to ring. Never billing. A head coach can take any register.
Is it GDPR and safeguarding compliant?: Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.
Some families still pay cash. Is that a problem?: No. Add them to the register as a walk-in and mark it paid in cash — no card, no fee. They are on the system for next time, and your takings still add up in one place.
Do parents need an account or a password?: No passwords, for anyone. Parents, coaches and staff all sign in with a six-digit code sent to their email. A parent who has booked before is recognised and skips straight to payment.
Can we set it up ourselves, or do you do it?: Either. Sign up and you will be walked through your first class, your brand and your Stripe connection in a few minutes. If you would rather we did it, Done for you includes hands-on setup and migration.

Give your coaches a register that fills itself in.

We’ll set up a branded booking page with one of your real classes and walk through it with you live. 30 minutes.

Start for free See pricing

A new website as well? We’ll build it, with your classes, prices and booking kept in sync automatically. Just ask.