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Switching

Moving from another system takes days, not a term.

Every academy on Kelvo came from somewhere else — GoTeamUp, Omnify, Abler, Microsoft Bookings, a spreadsheet. We bring your schedule and your members across with you, and it costs nothing.

Talk to us about switchingStart for free

Migration is free on every plan. Enterprise support adds hands-on setup. No system at all yet? Start here.

How it goes

Four steps, one of them yours.

  1. 1

    Send us what you have

    An export from your current system, or a spreadsheet. Classes, days, times, prices, and a list of members with the email they book under. It does not need to be tidy.

  2. 2

    We set it up with you

    Your classes, plans, coaches and brand go in. You get a preview of the booking site with your real timetable to check before anyone sees it. Connect Stripe — about ten minutes.

  3. 3

    Members come across

    Families are added so their first booking is a returning-parent one — no re-entering children, consents or medical details. Anyone on a recurring plan is set up to renew on the right date.

  4. 4

    You announce it

    One email, from you, with the new booking link. From then on new bookings, renewals and trials run on Kelvo. Your old system can be switched off at the end of the month.

Who has done it

Three switches, three different starting points.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

SG Sport

Multi-sport

Moved off Omnify

From one-off blocks to recurring revenue

Every parent bought a block for the term, then had to be chased to buy the next one. Revenue reset to zero at every term boundary.

Live on Kelvo in days. Moved before the new term and put existing customers straight onto recurring plans. Renewals charge automatically, parents get a reminder first, and failed cards are retried and followed up without anyone lifting a finger.

Term-by-term chasing → renewals that run themselves.

Elite Player Programme

Football

Moved off Abler

Trials, an assistant and promo funnels — in a week

The old system could take a booking, but could not turn a free trial into a paying member, answer a parent at 9pm, or run a promotion that led anywhere.

Live on Kelvo in 7 days. Free-trial conversion, an AI assistant grounded in their live schedule, and discount codes that take new families from a promo straight into checkout.

Bookings only → trials that convert, questions answered, promos that land.

Questions

Common questions.

Not answered here? Ask us — usually within a working day.

How do we move our schedule and members across?
We do it with you. Send us an export from whatever you use today — a spreadsheet is fine — and we set up your classes, plans and members so parents can book from day one. Most academies are live within days, not weeks.
Is it really 4.9% and nothing else?
Kelvo charges 4.9% on each transaction and nothing else — no monthly fee, no setup fee, no per-seat charges, no contract. Card processing is handled by Stripe and billed by them at their standard UK rate (currently 1.5% + 20p for UK cards), the same as you would pay running Stripe on your own. When your classes are quiet, you pay nothing.
We already have a website — do we have to replace it?
No. Keep it. Your booking site lives on your own subdomain (yourname.kelvo.co) and you link to it from your site, or pull your live classes, prices and “Book now” links straight into your own pages with the Kelvo API. Parents land on your branded pages either way.
What if we want to leave?
There is no contract. Your Stripe account, your customers and your money are yours; export your data at any time.
Can we set it up ourselves, or do you do it?
Either. Sign up and you will be walked through your first class, your brand and your Stripe connection in a few minutes. If you would rather we did it, Enterprise support includes hands-on setup and migration.
When do we get paid?
Money goes straight into your own Stripe account — Kelvo never holds it. Stripe pays out on its standard schedule (typically a few days after each charge), and you can see the balance and every payout inside Kelvo.