Kelvo
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For holiday camps

Three days, pick any two. Paid once.

You set the dates and prices: a single day for the drop-in parent, and a discounted bundle for the family who books the week. Parents choose their days and pay in one go. You get a register for each morning and nothing to chase.

Set up your first class

Trusted by

  • The 7 Academy
  • SG Sport
  • Elite Player Programme
  • Coach Rafaz Academy
  • FFDTV Academy
  • and more…

Prefer to talk it through first? Get in touch.

A new website as well? We’ll build it and keep it up to date with your timetable. Just ask.

Summer camp · Ages 7–11

Select your 2 days

  • Tue 28 Jul9:00 – 3:00
  • Wed 29 Jul9:00 – 3:00
  • Thu 30 Jul9:00 – 3:00
2 of 3 days£70

Single day £40 · pay once, no renewal

Pay £70

Sound familiar?

A camp is not a term

Most booking tools want a weekly pattern. A Kelvo camp is a set of dates, like Tuesday, Thursday and Friday of one week or the same Monday across three, and it sells those dates and no others.

“Can we do just the Wednesday?”

Yes. Put a single-day price next to the bundle and let the parent choose. If the bundle can no longer be delivered on the days they picked, the checkout says so instead of charging them less.

Fifty children, three days, paper registers

Each day is its own session with its own register on the coach’s phone: who is booked, who is new, consents, a medical flag, who to ring. If someone turns up unbooked, add them and take cash.

Early-bird pricing by hand

A code that takes 15% off the bundle until the end of the month, capped at the first 30 families, sent to last year’s list. It takes a minute to set up and applies itself at checkout.

What Kelvo does about it

Camps the way you already run them.

Selling

Camps: “three days, pick any two”

A pay-once camp over any dates. Sell a single day and a discounted bundle side by side; parents choose their days and pay once. Each morning has its own register.

Selling

Discount codes that go somewhere

Percent off, a waived joining fee, for the first N payments or for as long as they stay. Scope a code to a class or a plan, cap its uses, or send it to a list of families who have never booked.

Operations

A coach app that knows who is on the pitch

One-tap register on a phone. Before the session: who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Cover a session with another coach in one move. Never billing.

Operations

Walk-ins and cash

Someone turns up unbooked: add them to the register on the spot and take cash, no card, no fee. They are in the system for next time.

Operations

Schedule changes, sent as a single note

Cancel a half-term, move a session or add a Saturday, and Kelvo gathers up the changes so each family gets one note covering all of them. Never sent without you.

Money

Account credit

Give a family goodwill credit and it comes off their next booking or renewal. See every grant and where it went; refund it to card within 30 days if they ask.

Your brand

Keep your website

Pull your live classes, prices and places left into your own site with the Kelvo API, and deep-link “Book now” straight into checkout with a plan or promo code already filled in. If you don’t have a website, we can build one that stays in sync with Kelvo.

Your brand

No passwords, for anyone

Parents, coaches and staff sign in with a six-digit code by email. A returning parent is recognised at checkout and goes straight to payment.

Operations

Every change on the record

Who changed a price, cancelled a session or downloaded a register, when, from where, with the before and after. Sensitive actions are logged; you can answer any question a parent asks.

In use

How academies run on Kelvo.

Coach Rafaz Academy

Football

Started on Kelvo

Camps set up in minutes, sold by the day or the pack

Pop-up holiday camps with no term structure, sold two ways: a single day for the drop-in parent, and a discounted bundle for families who book the week.

Live on Kelvo in minutes. One camp, dated slots, a “pick any 2 of 3 days” tier alongside the single-day price, discount built into the pack. Parents choose their days and pay once; the register is ready each morning.

Camps that sell by the day or as a pack, with no term to set up.

The 7 Academy

Football · Surrey

Moved off GoTeamUp · Microsoft Bookings · Mailerlite · a bespoke website

Off four tools, onto one

Bookings on GoTeamUp, trials on Microsoft Bookings, emails on Mailerlite and a website that could not take a payment. Four logins, four bills, nothing talking to each other.

Live on Kelvo in days. Schedule, members and plans brought across; one branded booking site; parents book and pay in under two minutes; coaches mark registers on their phone.

Four systems → one. £0 a month.

Want to see it with your own sessions?

Send us your timetable and we’ll set it up with your real sessions, prices and plans, so you can see what a parent would see before anyone else does.

We’ll only use this to help you get set up.

Free to look. No card, no contract.

Questions

Common questions.

Not answered here? Ask us and we’ll usually reply within a working day.

How do camps work?
You set the dates and the prices, for a single day or a discounted bundle like “any 3 of 5 days”. Parents pick their days and pay once. Each morning has its own register.
What happens with refunds and failed payments?
Refund in full or in part from the customer record and the places free up. A failed renewal is retried and the parent is emailed to update their card. Your billing page shows who needs attention and the reason, like “card expired”.
What do coaches see?
A mobile register for their sessions: one-tap present or absent, who is new, consents, age, a medical flag and an emergency call sheet naming who to ring. Never billing. A head coach can take any register.
We already have a website. Do we have to replace it?
No. Keep it. Your booking site lives on your own subdomain (yourname.kelvo.co) and you link to it from your site, or pull your live classes, prices and “Book now” links straight into your own pages with the Kelvo API. Parents land on your branded pages either way. And if you would rather start again, we can build you a new website designed around how you sell, with your classes, schedule, prices and booking links kept in sync with Kelvo, so a new class or a price change shows up on your site without anyone editing a page.
Is it GDPR and safeguarding compliant?
Consent is captured per channel (team chat versus public marketing), medical details are restricted to the people who need them, every sensitive action is logged, and data is stored in the UK. A Data Processing Agreement is available.
Can we set it up ourselves, or do you do it?
Either. Sign up and you will be walked through your first class, your brand and your Stripe connection in a few minutes. If you would rather we did it, the Growth plan includes hands-on setup and migration.

Want a new website as well? We build those too, linked to your live timetable. Just ask.